ESCM Governance

Organization

The ESCM is structured into the following main components:

• The General Assembly
• The Council
• The Executive Committee
• The Officers
• The Organizing Committee for the ECCM

General Assembly

The General Assembly meets at least once at each ECCM Conference to:

• Elect the Council Members of the ESCM
• Ratify changes to the Constitution and By-Laws of the ESCM
• Make other decisions as called for by the operating rules of the ESCM

 All members of the ESCM are eligible to participate in and vote at the General Assembly.

Council

The Council is the supreme governing body of the ESCM. It has the power to expend ESCM funds and the authority to interpret the Constitution and Regulations, and to transact all business of the ESCM not otherwise provided for specifically in the Constitution and Regulations.

The Council consists of the Officers of the ESCM (President, Vice-President(s), Secretary, Past President from previous cycle, Treasurers), along with elected, co-opted, and ex officio members. The total membership on the Council cannot exceed 35 people.

 
The Chair of an ECCM Conference Organizing Committee serves as an ex officio member of the Council for two ECCM cycles: the one immediately preceding that ECCM and the one immediately following that ECCM.

In each cycle, ten new members of the Council are elected by majority vote of the General Assembly on the basis of nominations submitted by the ESCM Membership from the ESCM Membership.

The Council may elect, by majority vote, up to five other members of the Council, after other elections have taken place, to provide better balance amongst, e.g., different composite technologies, countries, universities, industries or government.

Unless otherwise specified, elected members of the Council serve a term of two ECCM cycles. They may offer themselves for election for one further term after which they must stand down for at least one term.

Associated Members of the ESCM are not eligible for election to the Council.

Executive Committee

The Executive Committee is a subset of the Council consisting of the President, Vice-President(s), Past President, Secretary, Treasurers, along with 5 Executive Committee members elected between meetings of the Council and the General Assembly.

The Executive Committee conducts the day-to-day business of the ESCM. In the case where the Council cannot be convened in sufficient time (physical or virtual meeting), the Executive Committee can act with authority for the ESCM.

In each cycle, the 5 elected members of the Executive Committee are elected by majority vote of the Council from nominations provided by the Council membership from the Council membership.

Each elected member shall serve for the duration of his term as a member of the Council.

Officers

The Officers are the President, the Secretary, the Digital Officers and the Treasurer(s), the immediate Past President, the Vice President(s).

The terms of office of the Officers is defined as the time period from the end of one ECCM Conference to the end of the next ECCM Conference (1 cycle).

The President, Secretary, 2-3 Treasurers, 2 Digital Officers and Vice President are elected by majority vote of the Council from nominees from and by the membership of the Council.

The immediate Past President is the President of the previous ECCM cycle.  In the case that the President is reelected to the office of President, the current immediate Past President continue to fill that office.

In the case that an officer becomes unable to carry out the duties of the office during the term of office, that officer may be replaced by the Council.

All officers may be reelected once to office. After at least one term of absence, they are re-eligible.

ECCM Organizing Committee

There is a Conference Organizing Committee for each ECCM Conference.

The ECCM bids will be presented to the ESCM Council two cycles prior to the time of that ECCM Conference (typically 4 years before). The ECCM bids will be presented in the ESCM meeting of the new Council of the ECCM Conference taking place two cycles prior to the ECCM to be elected. The ECCM bids will include the Chair, vice-Chair, the rest of the Conference Organizing Committee and all the information (place, date, conference fees, etc.) required by the ESCM council. The ESCM Council will vote and select the ECCM location. The ESCM President will propose to the Council the voting procedure.

The General Members of the Conference Organizing Committee is appointed by the Chair of that Committee.

The Chair, Vice Chairs, and General Members of an ECCM Conference Organizing Committee shall serve from the time of their election until sometime after that ECCM Conference as determined by the Chair of that Committee. Such time shall depend upon the point when the business of that particular ECCM Conference has been completed.